Job Position Description

The Special Projects and Operations Coordinator plays a vital role in supporting Grow Some Good’s Development, Program, and Administrative teams. This position will coordinate special projects, (such as our Kumu Mea Kanu Program), streamline daily operations, and oversee GSG’s volunteer program, including recruiting, onboarding, and supporting volunteers. Reporting to the Executive Director, the Coordinator will work collaboratively across departments to enhance operational effectiveness and programmatic impact. With training, the Coordinator will also assist in managing grants, helping to align allocations strategically to maximize impact, and will have opportunities for professional growth in these areas.

1. Volunteer Program Coordination and Engagement

○ Oversee the recruitment, orientation, training, and supervision of volunteers, ensuring a positive experience that reflects GSG’s mission and core values.

○ Refine volunteer roles, work plans, policies, and procedures, and maintain records of volunteer hours, performance, and engagement.

○ Recognize and reward volunteers’ contributions, fostering a motivated and engaged volunteer community.

2. Project Coordination and Logistics

○ Coordinate special projects across Development, Program, and Administrative departments, aligning them with strategic priorities and grant deliverables.

○ Develop project management plans and oversee management of project activities, including budgeting, scheduling, supply procurement, and volunteer recruitment.

○ Manage logistics for outreach events, and community activities, providing hands-on support to ensure their success.

3. Data Management, Grant Support, and Reporting

○ Track and analyze data related to program performance, volunteer involvement, project progress, and community engagement.

○ Prepare regular reports on volunteer activity, program impact, project milestones, and assist in meeting grant reporting requirements.

○ Support grant management by maintaining accurate records and tracking funding allocations to ensure that projects and program expenses align with grant guidelines.

○ Assist in preparing budgets and allocation strategies to maximize the impact of grant funding and identify future funding needs.

4. Administrative and Operational Support

○ Perform administrative tasks, including processing forms, preparing reports, tracking expenses, and coordinating with Finance, Human Resources, and Information Systems.

○ Support budget monitoring, forecasting, and documentation of project and program expenses.

5. Community Engagement and Social Media

○ Create and schedule posts, monitor engagement, and assist with community outreach to support GSG’s social media and marketing efforts.

○ Work with the Development Director to implement GSG’s social media strategy, sharing impactful stories and increasing community engagement.

○ Assist in producing monthly newsletters, increasing readership, and tracking engagement metrics to measure social media and outreach impact.

6. Mission Alignment and Representation

○ Act as an exemplary representative of GSG, maintaining an optimistic attitude and engaging positively with the community.

○ Effectively communicate GSG’s mission, goals, and programs to volunteers, partners, and the public.

○ Collaborate with team members to foster strong relationships with community stakeholders, enhancing GSG’s visibility and impact.

7. Process Improvement and Training

○ Implement processes to enhance operational efficiency and streamline administrative functions.

○ Provide targeted training and guidance to volunteers and staff on operational processes, volunteer management practices, and project protocols.

○ Maintain systems for tracking and managing volunteer sign-ups, project requirements, and community inquiries.

Job Position Description
The Garden Coordinator leads curriculum-focused outdoor classes and garden-based nutrition workshops. The Garden Coordinator works with teachers as they plan their lessons utilizing the outdoor classroom and models skills that teachers need to feel comfortable using the garden to teach science, history, social studies, cultural studies, math, literacy and other standards in practical real-life applications.

Details:

We are currently hiring for positions at multiple schools on Maui. Positions may be Grow Some Good staff, Department of Education positions, or private school positions depending on school placement.

• 10-35 hours per week depending on position
• HOURS: Varies based on school hours, but typically 7 hours/day between 7:30 a.m. to 2:30 p.m. up to 5 days/week + prep time
• LOCATION: various schools across island of Maui
• RATE: Varies based on education/experience and placement

Responsibilities

• Work with teachers to develop lessons that support classroom teaching in a range of curriculum areas (science, social studies, mathematics, language arts, etc.).
• Lead garden classes, incorporating both environmental science and nutrition education as they relate to the garden.
• Oversee and coordinate students’ hands-on experiences in the garden (planting, tending, harvesting and cooking).
• Create video lessons as needed for distance learning opportunities.
• Lead safe and efficient maintenance of the garden, coordinate volunteers, support school outreach functions and work with PTA and PCNC (Parent Child Networking Coordinator) and Grow Some
• Good to secure needed supplies.
• Collaborate with Grow Some Good on garden scheduling / maintenance, plan and prepare for garden work activities, co-manage planting schedule, and ensure availability of tools and other necessary materials.
• Establish garden time schedule with curriculum coordinators and teachers.
• Participate in community garden events that bring students, families, teachers and community members together.
• Maintain necessary records of garden use and volunteer activity.

Required Qualifications

• Current Maui Resident
• 4 year college degree with work in agriculture, science, ecology, environmental science, education or related field. Relevant work experience may be substituted for college background.
• 1+ years of facilitation or teaching experience with youth aged 5 – 14.
• Knowledge and experience in growing a variety of edible plants, preferably in tropical climates. Knowledge of topics including urban gardening, botany, biodynamics, aquaponics, indigenous farming techniques. Knowledge in environmental science, health and nutrition, food systems and food access are a plus.
• Ability and willingness to create video lessons as needed for students participating in distance learning. Experience with video editing a plus.
• Ability to establish positive rapport with diverse groups of students and volunteers through written and verbal communications.
• Demonstrated ability to work with diverse populations including youth and adults.
• Ability to organize work plans and work independently.
• In good physical condition with willingness to participate in occasional physical labor in garden setting. Much of day is spent on your feet in outdoor setting. Must be able to lift and carry 25 lbs.
• Should have access to transportation for occasional supplies procurement and delivery, and be able to show proof of insurance for vehicle used.
• May be required to meet Department of Education minimum qualifications for employment and/or complete background check.
• Must be able to access a personal computer and have a cell phone.